Sound is guided by state and federal law in its information practices. Fact Sheet (PDF) Summary Full Report (HTML) Full Report (PDF) Recommendations. In accordance with this policy, please provide me with information on the “extremely rare circumstances” that are present in my case. Generally, if you receive mental health services under the Lanterman- Records Requests Please use these forms if you would like to request records from The Center for Mental Health. Behavioral Health Patients. Policies and procedures, which are revised periodically also guide Sound’s actions. We encourage you to request a copy of your records and review them before authorizing the release of the records. Mental health records must be reviewed by the Mental Health Professional prior to release to the patient. Comprehensive recovery-oriented counseling & case management. Mail:MultiCareAttention: Behavior Health Medical Records325 East Pioneer, Mailstop 325-1-MRECPuyallup, WA 98372 2. 253-581-7020 To request copies of your medical records, click on this LINK to download a Release of Information form and completion instructions. Any suspected violation of federal and state laws may be reported to appropriate authorities. NSHC’s Health Information Management department follows all state and federal requirements regarding an application for a Release of Protected Health Information. If for any reason we are not able to accommodate your request in regard to clinical information we will notify you. VA Puget Sound Health Care System 1660 S. Columbian Way Seattle, WA 98108-1597. Sound applies federal and state laws to the use and protection of the healthcare information of clients. Viewing of a Record $ 6.00 for each additional 30 minutes after the first 30 minutes. Reach out to North Sound BH-ASO for information and assistance about crisis services and other non - Medicaid funded services. Fax: (206) 302-2310. Sample letter if a doctor’s office is refusing to release psychiatric or mental health records. Contact Us At: Phone: (206) 302-2300. Fax: 858-636-2287 Email: SHC.Records@sharp.com; If you have any questions, give us a call at 858-541-5400. 2. Find services that are available in your county. I am requesting that you please provide me with confirmation that your decision meets the HIPAA guidelines listed above, including the “very limited circumstances” that this denial is based on. 7/20/11, mah rev. To receive a copy of your behavioral health record, download and complete this form: Patient Access Request for Medical Records (PDF). Confidentiality of Mental health Records/Information September 2005, Pub #5029.01 The purpose of this publication is to tell you about your legal rights regarding the confidentiality of your mental health records. 800.684.3555. The request must specify the information being requested. Outside organizations or individuals that provide services to Sound or collect data by contract agreement are required by written agreement to protect client confidentiality. You can either fax, mail, or scan and email the form to us as noted below: 1. Without a place to live, or employment, people living with mental health, intellectual and developmental disabilities or addiction issues may find it challenging to access the services they need. In accordance with HIPAA regulations 45 CFR 164.524, please provide me with the name and contact information for the licensed health care professional who was not directly involved in the denial who you have designated to review the decision to deny access. B.3: HIV Lab Test Results _____Check here and initial next to the box if you had HIV tests performed and would like the HIV test results released. Sample letter if a doctor's office is refusing to release psychiatric or mental health records. Information on Obtaining Medical Records from the Department of Mental Health Medical records are not public records. There will be no retaliation for filing a complaint. General Information:   As a Sound client your information is confidential. If my request continues to be denied, please provide me with the following: My first written request for records was made on _______________. For records from all other programs, please contact the Outpatient Medical Records Department at 206-257-6609, or by fax at 206-257-6830. Requests for records will take approximately 10-14 days to process. In each instance of disclosure, the information disclosed is limited to what is needed in that situation. Contact Us. American Lake: Located in Building 19 , Phone: (253) 583-1507. Requests for access to records are also subject to additional fees if requestor is seeking expedited access to off−site records… § 164.501. Access is granted on a need-to-know basis. 1, including mental health notes in the general record. Requests for medical records can be submitted at any MHC office. (Form is in PDF format.) These primarily involve mental health records for which the provider's notes may be considered "impressions" rather than diagnoses. Examples of health information exchanges are:  Emergency Department Information Exchange and One Health Port, To communicate with other organizations who agree to meet confidentiality rules by signing an agreement with Sound to be a qualified service organization/business associate, Request access to your record and review your record, Request copies of your record or specific reports from your record, Authorize sharing or disclosure of information in your record with someone outside Sound, Revoke your authorization to share or disclosure your information outside Sound except as action has already been taken based on your authorization, Obtain an accounting of  disclosures of information sent outside Sound, except those disclosures made to carry out treatment, obtain payment for services, or provide for clinical service operations and certain other exceptions noted in the, Request a restriction on certain uses and disclosures of your information, although Sound may decide not to implement the requested restriction, Request that Sound communicate with you through alternate means or at an alternate location. Sound does not disclose the fact that an individual is receiving treatment services or the type of service unless we have an authorization to do so or disclosure is permitted by federal or state law. 9330 59 th Ave SW, Lakewood, WA 98499. Sound maintains a confidential clinical record of the services it provides to you. A valid (ROI) Authorization for Use and Disclosure of Health Information is required for any outside records requests. This form can be emailed to records@centermh.org, faxed to (970) 252-3208 or brought in to any of our locations. Seattle: Building 100, Room 4B-151. The request must be provided in writing, except to the extent authorized in subsection (5) of this section. Find Services Near You. https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/index.html, How to Get Groceries Delivered with SNAP Food Stamps (EBT), Stimulus Checks for Adults Who are Dependents, Three Places to Sign Up For Stimulus Checks, How is My Rent Calculated? Social Security Says, "A Medical Decision Has Been Made". Ask us how to do this. The client may seek to quash a subpoena or invoke privilege in certain circumstances involving a court order. You may always obtain a current Notice of Information Practices. King county's largest provider of comprehensive mental health services since 1966. We will provide a copy or a summary of your health information, usually within 30 days of your request. A number of laws are in place in Washington State and at the federal level that protect and guide the use of healthcare information which includes mental health, substance use and medical care. There are two ways you can request copies of your medical records: 1. Complete a behavioral health release form and/or a substance use release form or send a signed and dated letter specifying what is to be released and to whom. The Privacy Rule does not require the health care provider or health plan to share information with other providers or plans.HIPAA gives you important rights to access - PDF your medical recor… Get VA Form 10-5345, Request for and Authorization to Release Health Information. Scan a… The Mental Health professional may deny access to the patient to any portion of the record if he/she determines that release of that portion would be harmful to the patient’s physical, mental or emotional health. (4) A request for information and records related to mental health services under this section does not require the consent of the subject of the records. This contains your medical records from the past 2 years. 2/5/13, Sound is open and accepting new clients for safely-distanced appointments or telehealth, Website Designed + Built by Wildern Design and Interactive, To notify you of appointments and coordination of services, To communicate between the professionals who provide care, To support regular clinical service operations, As a data source for organizational planning and management, As a tool to continually assess and improve care, To verify the quality of services to payers, licensing and accrediting bodies, To communicate your prescription information to the pharmacy and verify active, and previous prescriptions and medication allergies using Surescripts database, To communicate with the health care community through secure electronic health information exchanges which protect the privacy and confidentiality of health information. You may also request records by mail or fax by sending the completed release, a copy of your photo identification and what information you are specifically requesting to: Mental Health Cooperative Attn: Medical Records 275 Cumberland Bend Nashville, TN 37228 Fax: 615-743- 1502 Dear _____, I am writing to request copies of my medical file, including all provider's treatment notes. References:  45CFR Part 160 and 164, 42CFR Part 2, RCW 70.02, 70.24, 71.05, 71.34, 13.50.100(4)(b), WAC 388-865, 388-805, mah  rev.10/2/02, 9/07, 3/17/11,  mah rev. You may also be interested in this list of facebook groups where you can share information, advice, and stories with other people who are disabled: https://howtogeton.wordpress.com/2019/08/02/facebook-groups/. Because forms must contain an original signature, e-mailed forms cannot be accepted. Please provide me with all records within thirty days. Phone: (206) 764-2014. We are sorry that we are unable to respond to comments at this time. Rules of Access: Only patients or their legal representatives may have access to their mental health records, and you must obtain a patient’s permission before sharing a copy of their record with a health plan or other provider to assist with billing or continued treatment. Sound has more than 80 programs, serving thousands of men, women and children. In accordance with HIPAA regulations45 CFR 164.524, please provide me with information on how I may submit a complaint to the HHS Office for Civil Rights. A qualified person may request that the provider permit him or her access to clinical records. Get an electronic or paper copy of your medical record. Standard medical record request.   It has been argued that disclosure of these records may harm the doctor-patient relationship or be misconstrued when taken out of context. I am requesting these records in accordance with HIPAA's guidance on Individuals’ Right Under HIPAA to Access their Health Information which states that "A… To request medical records For Inpatient Hospital records, please contact the Inpatient Medical Records Department at 206-257-6763 or by fax at 206-257-6836. Fax:253-697-8393 (only monitored Monday-Friday; 8am-4:30pm) or; 2. North Sound BH-ASO contracted services are available in Island, San Juan, Skagit, Snohomish and Whatcom counties. The record typically contains an initial assessment, a treatment plan, progress notes and other information related to the services you receive. Please review it carefully. Mental Health Services Act: The State Could Better Ensure the Effective Use of Mental Health Services Act Funding. Use our convenient online Medical Record Request form to submit your request more quickly. This is my second request. Purpose:  This notice describes how information about you may be used and disclosed and how you can get access to this information. Sound is open and accepting new clients for safely-distanced appointments or telehealth Sound King county's largest provider of comprehensive mental health services since 1966. January 18, 2018: 2017-601: High Risk: The California State Auditor's Updated Assessment of High-Risk Issues the State and Select State Agencies Face You are still welcome to leave comments and we hope that other readers will come by to reply. Epic Master List of Disability Accommodation Letters for Housing, How to Find a Landlord Who Will Accept Your Housing Voucher. In accordance with HIPAA regulations 45 CFR 164.524, please provide me with a denial written in plain language and describing the basis for denial, In accordance with HIPAA regulations 45 CFR 164.524, please provide me with my right to have the decision reviewed and how to request such a review. You may request a copy of your behavioral health record for yourself or to release it to other parties. authorize under Section B. Sound Duties: Sound applies privacy and confidentiality standards of practice to creating and maintaining clinical records related to client care. Use this VA form to authorize VA to share your health information with a third-party individual or organization. Toll Free: (800) 828-1449. (HUD, Section 8 & Low Income Housing). IMPORTANT: Be prepared to upload a copy of your Photo ID when using the online tool. We will not disclose or use your clinical information without your authorization except as described in this notice or provided by law. Only you or your personal representative has the right to access your records.A health care provider or health plan may send copies of your records to another provider or health plan only as needed for treatment or payment or with your permission. Please note: Certain requests are subject to a fee. For mental health and/or drug/alcohol abuse records the law … For More Information:  If you have questions and would like additional information, you may contact the Healthcare Information Manager at Sound. A written request may include requests made by email or facsimile so long as the requesting person is clearly identified. Complaints:  If you believe your privacy rights have been violated, you can file a complaint with the Privacy Officer at Sound or with the secretary of Health and Human Services. Only legitimate, authorized users are allowed access to your information. provider under the jurisdiction of the Office of Mental Health (OMH), the Office of Mental Retardation and Developmental Disabilities (OMRDD) or the Office of Alcoholism and Sub-stance Abuse Services (OASAS) (MHL Section 33.16 (a) (1)). Greater Lakes Mental Healthcare. Preparation of Record $10.00. I am requesting these records in accordance with HIPAA’s guidance on  Individuals’ Right Under HIPAA to Access their Health Information which states that “A covered entity may deny an individual access to all or a portion of the PHI requested in only very limited circumstances.” In addition, HIPAA guidelines state that “we expect this ground for denial to apply in extremely rare circumstances.”, This policy may be found here: https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/access/index.html. To request the following records: Personal request for medical records; Medical records for continuity of care authorization may be redisclosed by the recipient and the protected health information will no longer be protected by the HIPAA privacy regulations, unless a State law applies that is more strict than HIPAA and provides additional privacy protections. I will be given a copy of this authorization for my records. As the Notice of Information Practices changes it will be updated, posted in a public location and revised in the Client Handbook. Request that Sound communicate with you through alternate means or at an alternate location . Sound also responds to appropriately-served subpoenas and court orders. Authorization for Use or Disclosure of Protected Health Information; You can submit your request the following ways: Mail: 8080 Dagget St., Suite 110 San Diego, CA 92111 When addressing your envelope, please include "Attn: Release of Information." Laws also permit the Agency to release information in order to help a caregiver provide you with emergency treatment and to carry out business practices such as research, audits and evaluations. If requesting for someone other than yourself, you may be asked to upload supporting documentation in addition to your Photo ID to verify your authority to request medical records on behalf of the patient. Request for Access to Patient’s Health Information As a patient of FREMONT HOSPITAL, you are entitled under federal law and California State law to have access to personal protected health information. Sound will cooperate with both the client and the court system in appropriately protecting and making information available. For Swedish Medical Center (all campuses), Swedish Cancer Institute (all campuses), Express Care Virtual and Swedish ExpressCare at Walgreens:Swedish Medical CenterAttn: Health Information Management747 BroadwaySeattle, WA 98122PHONE: 206-320-3850FAX: 206-320-2626Radiology fax: 206-233-7380For Swedish Medical Group Primary & Specialty Care clinics:Please contact us by phone or fax to request medical records.PHONE: 206-320-3025FAX: 425-454-2935 1. You can ask to see or get an electronic or paper copy of your medical record and other health information we have about you. 2. How Can I Get Emergency or Immediate Housing? 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